Frequently Asked Questions
University Scholarship and Best Practices FAQs
Q: When and where is the Expo?
A: The Expo will take place on Friday, February 14, from 9:00am-12:30pm on both the Providence and Charlotte campuses. The Providence event will be held in the Friedman Center and in the Harborside Academic Center on the Harborside campus, and the Charlotte event will be held in the University Events Center, located in the Academic Center. Registration on both campuses will begin at 8:30am, and the first sessions will begin at 9:00am. Providence participants are asked to check in upon arrival on the 2nd floor of the Friedman Center. Charlotte participants should check in upon arrival on the 5th floor of the Academic Center.
Q: Where should I park?
A: Participants attending the Providence event are encouraged to arrive early, as parking near the Friedman Center may be limited or unavailable. Parking in Lot F is recommended; further information is available on the JWU Campus Map. Participants in Charlotte should park in the Cedar Street Parking Deck.
Q: Who can attend the Expo?
A: All faculty, staff and doctoral students from the Providence and Charlotte campuses are invited to attend.
Q: Can students attend the Expo?
A: The event is only open to doctoral students, but undergraduate and master’s students are encouraged to attend the Student Research, Design, and Innovation Symposium on April 11, 2025 in Charlotte and April 22, 2025 in Providence.
Q: How do I register for the Expo?
A: Participants should click on the “Register Here” button designated for their campus on the Expo website. From there, they can view the program, schedule at a glance, and poster list on the SignUp Genius registration page, decide which sessions they would like to attend, register for either the Providence or the Charlotte event.
Providence participants will need to register for each session they plan to attend, including the poster session and keynote address. They can register for up to six sessions. Both the 9:00am and 10:00am concurrent sessions offer 25-minute or 50-minute presentations. If they register to attend two 25-minute sessions during the 9:00am and two 25-minute sessions during the 10:00am session, along with the poster session and keynote address, they will be registered for the maximum number of sessions. If they register to attend a 50-minute session at 9:00am and at 10:00am, then they will be only able to register for four presentations in total, including the poster session and keynote address.
Q: How do I know what presentations are being offered, when and where?
A: The presentation schedule and program are available on the SignUp Genius registration page, which can be accessed through the Expo website. Volunteers and signage will help participants navigate the times and locations of all sessions. Participants may also visit the check-in table and contact a USBP Expo committee member for assistance.
Q: Will there be virtual sessions?
A: If a remote employee or an employee on leave is interested in attending the Expo, please contact the Center for Teaching & Learning (CTL@jwu.edu) to inquire about virtual options.
Q: Do I need to wear a name badge during the event?
A: Providence participants will be given name badges and schedules during the check-in process. Charlotte participants will not be given name badges this year, but print-outs of the schedule at a glance will be available at check-in.
Q: Will I receive a certificate or document verifying my participation in this event?
A: Participation certificates will not be provided; however, presenters can download a copy of the online program for their records.
Q: Is there a cost to attend the Expo?
A: There is no cost to attend the Expo.
Q: Will food and beverages be available?
A: Coffee will be available for sale at Starbucks on both campuses. Providence University Catering will also be offering coffee and cold beverages for sale.
Q: I’m presenting at the Expo. What technology, room setup, and assistance will be available to me?
A: All rooms are equipped with a computer, screen, projector, sound, and internet access. Some rooms are traditional classrooms, while others are conference rooms. Presenters will be assigned to a room that best fits their session’s delivery format; they will receive the room number assignment prior to the Expo, and technical support will be available as needed.
Q: My presentation proposal was accepted, but I now have a conflict and can no longer present. Whom do I notify?
A: Presenters who are no longer able to present at the Expo due to unforeseen circumstances should try to arrange for a back-up presenter. If this is not possible, they should email expo@jwu.edu to notify the Expo committee as soon as possible.
Q: I have a question that was not addressed here. Whom should I contact?
A: Participants can email expo@jwu.edu with all Expo-related questions.